Privacy Policy
Black Boar takes privacy very seriously. We believe that personal information should only be collected for appropriate purposes and processed only for those purposes. Our Privacy Policy sets out why and how we collect, process and store your personal information.
Overview
This Privacy Policy tells you how Black Boar will use your personal information when you contact us and / or use one of our services.
As part of this Privacy Policy, we will tell you:
How we collect your personal information
What personal information we collect
Why we collect your personal information
How we store your personal infromation
Lawful bases for processing your personal information
If and how we share your personal information
Your data protection rights
How to make a complaint
We will also tell you about our website analytics and cookies.
This Privacy Policy may be updated at any time without notice.
How We Collect Personal Information
The personal information we collect is provided to us directly by you for one or more of the following reasons:
You contacted us
You signed up for our mailing list
You engaged with us on social media
You wish to, or have already, attended classes and / or events
You made payment to us for services
We may also have information about you if it has been provided by a third party, this could be because:
Someone has falsely entered your details
You have agreed that a third party is allowed to provide your information to us
What Personal Information We Collect
We may collect one or more of the following items of personal information from you:
Your name
Your date of birth
Your email address
Your telephone number
Your payment details
Your medical information
Name and contact details of your next of kin
How We Store Personal Information
Your personal information is stored securely with our email provider, our payment provider(s) and our website provider. Access to your personal information is restricted to senior members of Black Boar, and members who maintain our website and facilitate communication activities.
Medical information and details of your next of kin are stored on paper forms, which we ask you to fill out and keep on your person when attending classes and / or events. We do not store this information ourselves and will only access it in the event of an unforeseen medical emergency.
Why We Collect Personal Information
We collect your personal information in order to:
Contact you
Ensure that you meet our minimum age requirements to participate in our classes and / or events
Provide you with news and updates
Collect payment from you
Ensure your safety when participating in our classes and / or events
Conduct analysis in order to improve our services
Lawful Bases for Processing Personal Information
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing your personal information are:
Your consent. You can remove your consent at any time by emailing: info@blackboarswordarts.com
We have a contractual obligation
We have a legal obligation
We have a vital interest
We have a legitimate interest
Sharing Personal Information
We will not share your personal information with any third parties unless legally required to do so, or you give us permission to do so.
Third Party Sites
Where we provide links to other websites, this Privacy Policy does not cover how those websites process personal information. You should read the Privacy Policy of any other website you choose to visit.
Social Media
We manage all of our own social media interactions. If you send us a private or direct message via social media, it will be subject to this Privacy Policy. It may also be subject to the social media provider’s Privacy Policy, which you should read before using their services. We are only responsible for processing and storing your personal information where it was given to us by the social media provider.
Your Data Protection Rights
Under data protection law, you have various rights, including:
Your Right of Access
You have the right to ask us for copies of your personal information.
Your Right to Rectification
You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your Right to Erasure
You have the right to ask us to erase your personal information in certain circumstances.
Your Right to Restriction of Processing
You have the right to ask us to restrict the processing of your information in certain circumstances.
Your Right to Object to Processing
You have the right to object to the processing of your personal information in certain circumstances.
Your Right to Data Portability
You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
If you choose to exercise your rights, we have a legal requirement to respond as quickly as possible. This must be no later than one calendar month, starting from the day after we receive your request. If you make complex or multiple requests the response time may be up to 3 months. You are not required to pay any charge for exercising your rights.
To make a request, please email: info@blackboarswordarts.com
How to Complain
If you wish to make a complaint about our use of your personal information, please email: info@blackboarswordarts.com
You can also complain to the Information Commissioner’s Office if you are unhappy with how we have used your personal information.
Using Our Website
Analytics
When you visit our website we use a third party service, Squarespace Analytics, to collect standard information and details of visitor behavior patterns. We do this to find out such things as the number of visitors to the various parts of our website, their geographic location, and to monitor the performance of our website. This information is only processed in a way that does not personally identify anyone.
If we do collect personal data through our website, we will make it clear to you and explain what we intend to do with it.
Cookies
As with the vast majority of websites, we use cookies. These are small text files which are placed on your device that enable our website to run effectively, and to provide you with a good browsing experience. When you first visit our website, and periodically thereafter, you are given the opportunity to accept or decline the use of cookies on our website. If you have accepted our use of cookies but change your mind, most website browsers will enable you to delete cookies from their settings menu.
This Privacy Policy should be read in conjunction with our website’s Terms of Use.